Privacy
AdvoWhistle is our whistleblowing system. Employees, customers, business partners or other whistleblowers can use AdvoWhistle to report suspected violations of laws and internal rules to the internal reporting office. iWhistle is part of our compliance management system.
Who is responsible for data processing?
The responsible person for the processing of your personal data is (hereinafter also organization):
Sanner GmbH, Schillerstraße 76, 64625 Bensheim, Germany, info@sanner-group.com
What data is processed?
The use of AdvoWhistle is on a voluntary basis. In the case of tips, the following personal data is processed
Who is responsible for data processing?
The responsible person for the processing of your personal data is (hereinafter also organization):
Sanner GmbH, Schillerstraße 76, 64625 Bensheim, Germany, info@sanner-group.com
What data is processed?
The use of AdvoWhistle is on a voluntary basis. In the case of tips, the following personal data is processed
- Person providing the tip-off: name (if you disclose your identity), contact details (if you provide them)
- Persons affected by incidents: First and surname, information about incidents and suspected violations of laws and regulations
- Witnesses and/or third parties named in the notice (e.g., customers, suppliers, colleagues or business partners): first and last name, contact information
For what and on what legal basis do we process your data?
The above-mentioned data is processed for the purpose of uncovering and preventing serious wrongdoing and avoiding and defending against particularly drastic or existence-threatening legal consequences and damages both for our organization (criminal prosecution, claims for damages, damage to our image, supervisory measures) and for our employees. The legal basis for the processing is our legal obligation pursuant to Art. 6 para. 1 lit c DSGVO to comply with the requirements of Section 10 of the Whistleblower Protection Act (HinSchG).
Who receives my data?
As part of the audits, investigations and remedial actions to be taken, it may be necessary to provide information about a reported incident to external advisors (e.g. legal advisors) or to the competent authorities. The technical operation of AdvoWhistle is carried out by the specialized software service provider iComply GmbH, Große Langgasse 1A, 55116 Mainz, Germany, on our behalf.
What data protection rights do you have?
You have the right to request information free of charge about the personal data stored about you, its origin and recipient and the purpose of data processing. If we process your data on the basis of our legitimate interest, you have the right to object to the processing if there are legitimate grounds arising from your particular situation (right of objection). In addition, you have the right to correct incorrect personal data, the right to delete personal data, the right to restrict the processing of personal data, the right to data portability. In this regard, as well as other questions on the subject of personal data, you can contact us at any time. Finally, you have the option of lodging a complaint with a data protection supervisory authority if you believe that the processing of your data violates data protection law or your data protection rights have otherwise been violated in any way.
How long will the personal data be stored?
The documentation of information and personal data contained therein are generally deleted three years after the conclusion of the procedure. The documentation may be kept longer in individual cases in order to fulfill the requirements under the Whistleblower Protection Act (HinSchG) or other legal provisions, as long as this is necessary and proportionate. A final assessment is also stored for documentation purposes.